Information for Participants

Technical requirements

There are two basic options to join the meeting organized with Microsoft Teams:

1. Using web app

No special software is needed to participate in the virtual meeting organized with Microsoft Teams. Participants may join the meeting on their computer using a browser.

2. Using desktop app

Another option is to use the Microsoft Teams Meeting application, which can be downloaded from the app store of your mobile device or online for Windows:

Testing connection

We will organize 2 Microsoft Teams test sessions before the actual meeting. Details and links to these sessions will be sent to registered participants and Voorburg group members.

Test Session 1

Thursday September 1, 2022

8:00 to 9:00 AM (EDT, UTC -4)

Test Session 2

Friday September 2, 2022

9:00 to 10:00 AM (EDT, UTC -4)

We will also open the actual Voorburg group meeting 30 minutes before it starts to let participants test their connection.


Joining the meeting

  1. Make sure that you have the best possible, stable Internet connection.
  2. Click on "Join Teams meeting’’ button or in your email invite, select Click here to join the meeting.
  3. If you do not have Microsoft Teams Meetings app installed on your computer, the download will start automatically. If you are not able to install the app on your computer, you can join by clicking "Join from your browser". However, use of the app is recommended.
  4. If you are having video or audio problems, changing your browser may help.
  5. If you are not familiar with MS Teams, you might want to consult the following web page:

During the meeting

  1. Mute your microphone when you are not talking. Moderators may mute you remotely if you forget to do that yourself.
  2. You may use video only if you are talking. Due to the large number of participants, the use of video may consume significant bandwidth and cause disruptions during the meeting.
  3. If you want to comment or ask a question, use the chat-section to ask for the floor. Moderators will tell you when it is your turn to speak. Remember to unmute your microphone when you start talking. You may also write questions to the chat-section and then moderators will ask the question.
  4. If you are having problems, you can always contact us:

Key dates

Key dates — Voorburg Group Meeting — Canada — 2022
Date Event
May 6, 2022 Invitations are sent to participate to the 37th meeting of the Voorburg Group on Service
August 19, 2022 Deadline for selected contributors to submit their manuscripts
August 19, 2022 Registration Closes
August 30, 2022 Deadline for selected contributors to submit their presentations
September 1 and 2, 2022 Testing connection
September 13, 15, 20 and 22, 2022 Virtual Meeting
December 19, 2022 Deadline to submit the final version of the manuscripts and presentations.
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